Job Summary
The KYAC Program Manager administers the daily activities of the Kansas Youth Advisory Council. The KYAC is designed to empower youth by having an organized structure to provide advice and recommendations concerning the child welfare system in Kansas and nationally. The Program Manager will manage program deliverables and outcomes, including engagement with youth in foster care to develop an advisory board. The Program Manager will communicate directly with DCF regarding this project and will communicate with CWCMPs and other key stakeholders.
Essential Functions
- Coordinates the Kansas Youth Advisory Council (KYAC)
- Collaborates with the Regional Youth Advisory Councils
- Actively meets with CWCMPs, Independent Living Programs, and other organizations supporting youth in foster care to promote KYAC
- Manages and develops content for KYAC social media accounts
- Coordinates the annual KYAC Summer Conference including securing speakers, managing registration, agenda development, etc.
- Collaboratively works with internal youth program specialists to implement projects
- Develops a KYAC youth board recruitment plan
- Develops recruitment materials for the youth board
- Responds to KYAC inquiries within 72 hours and documents contact
- Reviews and updates KYAC handbook
- Facilitates a strategic planning session to develop an annual workplan
- Facilitates monthly KYAC meetings
- Facilitates KYAC orientation for new members
- Facilitates monthly meetings with DCF to report on progress
- Organizes special events and community service projects for KYAC
- Prepares and trains youth for participation in state and local meetings
- Serves as a liaison between DCF and KYAC members to ensure timely payment is issued to youth
- Participates in workgroups and meetings to support KYAC
- Provides educational and training opportunities to youth
- Tracks and submits program and fiscal reports monthly
- Tracks and reports program outcomes monthly
Supervisory Functions
- Reads, interprets, and applies governance, operational, and department/program policies appropriately.
- Adheres to and supports all governance, operational, and department/program policies.
- Conducts interviews and assists with selection of new employees, in coordination with Human Resources.
- Oversees the onboarding of new hires and ensures adequate on-the-job training is provided, including training on program policy, procedure, expectations, and applicable regulatory and accreditation standards.
- Utilizes and supports appropriate retention strategies.
- Assists in agency recruitment efforts by referring and recruiting applicants to the agency.
- Strives to build a strong sense of team within the department and implements trauma-informed care supervision practices as appropriate.
- Ensures frontline staff are provided with appropriate support.
- Holds regular one-on-ones with employees, in accordance with policy.
- Provides direct supervision to assigned staff individually and as a group, at regular and appropriate intervals.
- Effectively trains, coaches, develops, evaluates, disciplines, and terminates employees, with the goal of building and retaining a strong team.
- Evaluates employee performance utilizing the agency’s performance management system
- Maintains regular contact with supervisor
- Engages in ongoing professional development and training.
- Approves timesheets and expenses for employees, ensuring reimbursements follow policy standards, such as receipts being included.
- Represents DCCCA at events, presentations, and both internal and external meetings.
- Maintains good working relationships and facilitates productive and positive communication among factions.
- Maintains confidentiality using sound professional judgement.
- Creates a safe environment by performing all required security and safety procedures.
- Upholds a Drug Free Work Place, supporting a safe and drug free environment conducive to enabling and strengthening ongoing recovery.
- Job may require the employee to be able to regularly drive to various DCCCA locations and other business locations throughout the day including early morning or evening hours
Education, Experience, and Licensure
- Requires a bachelor’s degree or equivalent experience
- Experience working with youth
- Must possess a valid state Driver’s License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization’s insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position.
